Item Coversheet
Item Number:
B.(5)
Meeting Date:8/6/2018
Item Type:CONSENT AGENDA
AGENDA REQUEST FORM
CITY OF CAPE CORAL
 

TITLE:
Resolution 160-18 Ratify and Authorize the Emergency Purchase to Ric-Man Construction Florida, Inc. for the lining of an existing 450 Linear Ft. 48” x 72” (60” round equivalent) Horizontal Elliptical Reinforced Concrete Pipe (HERCP) underneath Cape Coral Parkway, S.E. 5th Place and S.E. 47th Terrace which the drainage structure connects the Rubicon Canal to the Bimini Basin in the amount of $279,450 with a 10% city controlled contingency of $27,945 for a total amount of $307,395; And authorize the City Manager or Designee to execute the purchase order, contract and any related document; Department: Public Works; Dollar value $307,395; (Stormwater Fund)

REQUESTED ACTION: 
Approve or Deny

STRATEGIC PLAN INFO:
 1. Will this action result in a Budget Amendment? No
 2. Is this a Strategic Decision? No
  If Yes,  Priority Goals Supported are listed below. 
  If No, will it harm the intent or success of the Strategic Plan? No
PLANNING & ZONING/HEARING EXAMINER/STAFF RECOMMENDATIONS:


SUMMARY EXPLANATION AND BACKGROUND:
  1. On 5/14/18, the City contracted with Ric-Man Construction through Resolution 114-18 to install a temporary cofferdam and clean an existing 48" X 72" (60" round equivalent) Horizontal Elliptical Reinforced Concrete Pipe (HERCP)  underneath  Cape  Coral Parkway, S.E. 5th Place, and S.E. 47th Terrace . This drainage structure connects the Rubicon Canal to the Bimini Basin.
  2. Ric-Man has completed the cleaning of the pipe. They have uncovered leaky joints between each HERCP segment which are experiencing groundwater inflow into the pipe.
  3. As of the date of this memo, 18 joints have been identified as failing. With failing joints comes sediment erosion which causes cavities above the pipe from the displaced soil which ultimately can result in road failure from the ground collapsing.
  4. Due to the safety issue and urgency, several options were considered to repair this failure: 1) Grouting the joints from above; 2) Sleeving a new HDPE pipe inside the HERCP and filling the annular space with flowable fill, and 3) Cured in place pipe (CIPP).
  5. Staff reviewed all options and concluded that the best option to seal the joints and avoid road collapse is Option 3, CIPP line the HERCP.  Once a resolution was determined, the urgency became the time necessary to correct it.  The liner takes two (2) weeks to manufacture and deliver with another week for installation. For any service/commodities over $50,000, the purchase would require a formal sealed bid, even expediting the solicitation it would take at least 2 – 3 months.
  6. To safeguard the welfare of the traveling public and expedite the repair, an emergency purchase was determined to be necessary being made with such competition as is practicable in accordance with the City of Cape Coral Ordinance, Chapter 2, Article VII, Division 1, Section 2-144 (d) Emergency Purchases. 
  7. Ric-Man construction has a 5-year contract with the City for Stormwater CIPP lining. A separate quote has been obtained for this size HERCP CIPP liner and it was compared to previous lining quotes of this size in the city and the Lee County contract for the same service.  Based on this review, this price is competitive with those awards.
  8. Additionally, Ric-Man construction has a cofferdam installed now for the culvert cleaning underway inside the 48" X 72" HERCP. Any other company would have to install their own cofferdam and prepare the HERCP for lining. Because we already have Ric-Man on site with a cofferdam we are essentially obtaining the benefit of the cleaning services for the lining contract. This equates to cost avoidance of $59,200 for a temporary cofferdam.  If approved, the contract, with Ric-Man Construction, FL, Inc., would be for the amount of $279,450 with a 10% city controlled contingency of $27,945 for a total amount of $307,395.
  9. The Project Manager is requesting a City Controlled Contingency: The expenditure of contingency, if any, will be subject to approval of specific change orders by City's Project Manager, if justified, upon identified needs with an appropriate scope and cost to address specific needs.
  10. Funding Information: Stormwater Fund


LEGAL REVIEW:


EXHIBITS:

Department Memo

Resolution 160-18

Emergency Fact Sheet



PREPARED BY:
Wanda Roop Division- Procurement  Department-Finance 

SOURCE OF ADDITIONAL INFORMATION:

Paul Clinghan, Public Works Director
ATTACHMENTS:
DescriptionType
Department MemoBackup Material
Resolution 160-18Resolution
Emergency Fact Sheet Backup Material