| | | | | | | |  | AGENDA REQUEST FORM CITY OF CAPE CORAL | Item Number:
| A.(2) | | Meeting Date: | 3/6/2024 | | Item Type: | CONSENT AGENDA |
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| | | | | | | | TITLE:
Resolution 62-24 Approve Emergency Purchase Orders to YG Construction, Inc. in the amount of $215,000 for the removal and replacement of pipe, structures and surface treatments for the awarded areas for the total amount of $215,000 with a 10% City-controlled contingency of $21,500 for a project total of $236,500; and authorize the City Manager or Designee to execute the purchase orders and change orders; Department: Public Works; Dollar Amount: $236,500; (Stormwater Fund)
ORDINANCES AND RESOLUTIONS:
WHAT THE RESOLUTION ACCOMPLISHES:
The Resolution approves emergency purchase orders for the removal and replacement of pipe, structures and surface treatments to YG Construction, Inc., provides for approval of a contingency amount and authorizes the City Manager or their designee to execute the purchase orders and change orders.
REQUESTED ACTION:
Approve or Deny |
| | | | | | | | SUMMARY EXPLANATION AND BACKGROUND:
On January 15, 2024 Cape Coral received an unprecedented rainfall of approximately 10 inches in less than 24 hours. Such an event exceeds standard design criterion for most of the stormwater systems. This surge caused the sudden failure of many weak points in aging infrastructure across the city.
As inspections are performed at reported locations of these failures, Staff has tracked and consolidated those that urgently need of repair, then further consolidated to the locations with work not readily performed by City crews. These locations have been solicited to contractors for rapid performance, minimizing the risk of bodily injury and property loss.
Staff is requesting approval for the following emergency purchase orders for the removal and replacement of pipe, structures and surface treatments for the following areas:
- 1323 NE Pine Island Lane – YG Construction, Inc. in the amount of $118,000 and requesting 10% contingency ($11,800) for an estimated amount of $129,800.
- 1107 SE 16th Place – YG Construction, Inc. in the amount of $97,000 and requesting 10% contingency ($9,700) for an estimated amount of $106,700.
Due to the emergency nature of this project, an emergency purchase was requested to start the project following the City of Cape Coral Code of Ordinances, Article VII, Division 1, Section 2-144 (d) Emergency purchases. Notwithstanding any other provisions of this article, the Procurement Manager may make, or authorize others to make, emergency purchases of supplies, services or construction items when there exists a threat to public health, welfare or safety; provided that the emergency purchases shall be made with the competition as is practicable under the circumstances. The City Manager shall approve all emergency requisitions in excess of $50,000. Any emergency purchase in excess of $100,000 must be approved by the City Council either before or as soon as practicable after the purchase.
Staff contacted contractors, and based on material lead times for drainage pipe, schedule and labor, awarded the project(s) to the first available qualified contactor who quoted the project and is able to perform the work.
The Director is requesting a City-controlled contingency. The expenditure of contingency, if any, will be subject to approval of specific change orders by City's Project Manager, if justified, upon identified needs with an appropriate scope and cost to address specific needs.
STRATEGIC PLAN ALIGNMENT:
| 1. Is this a Strategic Decision? | | | | If Yes, Priority Goals Supported are listed below. | | | | If No, will it harm the intent or success of the Strategic Plan? | |
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| | | | | | | | RECOMMENDATIONS:
Staff recommends approval of the Emergency Purchase Orders to YG Construction, Inc. in the amount of $215,000 for the removal and replacement of pipe, structures and surface treatments for the identified areas for the total amount of $215,000 with a 10% City-controlled contingency of $21,500 for a project total of $236,500.
SOURCE OF ADDITIONAL INFORMATION:
Damon Grant, Interim Public Works Director; dgrant@capecoral.gov 239-242-3681
FISCAL IMPACT/FUNDING SOURCES(S)/BUDGET CONSIDERATIONS:
Funding:
Monies will be transferred from 440-30415-534120 Stormwater Fund/Operations Dredging/Outside Services
To 440-30410-531399 Stormwater Fund/Drainpipe Replacement/Other Professional
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| | | | | | | | | 1. Will this action result in a Budget Amendment? | No |
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PREPARED BY:
| Wanda Roop | | Division- | Procurement | | Department- | Finance |
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